For business owners in India
Sell, manage customers, track stock, buy from suppliers, sell online, deliver orders and manage staff, with WhatsApp helping you get the work done.
The same KhataBhai underneath. Pick your business type when you sign up and we suggest where to start. You can change anything later.
Show your plants online, take orders, keep stock right and deliver.
Run salesmen, routes, stock, orders, collections and delivery.
Keep stock and customers in one place, and take orders on your own store link.
Sizes and colours as choices, a store that looks the part, and stock that stays right.
Quotations, credit customers, stock in every warehouse and purchase orders.
Quotations, invoices, monthly billing and payment follow-ups for your customers.
Something else? Electronics, manufacturers, pharma, auto parts and more use KhataBhai too. See all use cases.
Everything stays connected. An order becomes an invoice, the invoice moves stock, the payment clears the customer's dues and your reports are already up to date.
Saved once, with their history and dues
From your store, a salesman or WhatsApp
GST invoice, shared as a PDF on WhatsApp
Goes down with every sale
Comes back up when goods arrive
Driver, route and tracking link
Marked against the invoice and the customer
Sales, dues, profit and GST, always current
WhatsApp works on the same records.
An invoice made by message, a payment noted on the go or a stock check from the road lands in exactly the same place as the web and the app. Nothing to sync.
Start with the part you need today. The rest is already there when you're ready.
Sell
Create an invoice from the web, the app or WhatsApp. The customer, the stock and the payment update with it, so nothing needs entering twice.
Customers
Every customer keeps their own history: invoices, orders, payments, notes and what they still owe. Reminders go out on WhatsApp.
Inventory
Stock moves on its own with every sale, purchase, return and transfer. Low stock shows up on your home screen and on WhatsApp.
Reports
Sales, purchases, profit and stock reports are ready when you open them. On WhatsApp, just ask.
Your items are already in KhataBhai, so your store is too. Pick a design, share one link, and every order reaches you as a Sales Order to accept and invoice.
No online payment at checkout: customers pay you directly. Online Store comes with the Enterprise plan.
Set up delivery once by answering five questions. After that every order knows its charge, its slot and its driver, and your customer knows where it is.
Your own drivers, a local delivery partner, a courier or pickup from your shop.
Pick areas by pincode, locality or distance, or draw them on a map.
Free, a flat fee, or by distance or weight.
Offer time slots at checkout.
A tracking link, and updates on WhatsApp.
Everyone uses the same KhataBhai app. Each person opens it to their own work, and can only do what their role allows.
Opens to Business overview
Today's sales, orders, deliveries, stock and staff, and what needs attention.
Opens to Today
Approvals, deliveries that need help and staff issues.
Opens to Today's route
Shops to visit, orders to take and payments to collect.
Opens to Today's deliveries
The next stop, directions, and the delivery code to finish it.
Opens to Today's tasks
Orders to load, stock to move and low stock.
Opens to Billing
New invoice, held invoices and today's sales.
Opens to Accounts
Money to collect and pay, bank matching and GSTR-2B.
Opens to Purchases
Purchase orders to send and goods to receive.
Roles decide the screen. Create your own roles too, like store keeper or purchase.
Permissions decide what's allowed. Hide amounts, block voids, or require your approval.
Assignments decide what they see. Drivers see their trips, salesmen their route, branch staff their branch.
Attendance and staff pay are there when you need them: check-in on WhatsApp on every plan, and fingerprint or app check-in on Enterprise.
Message KhataBhai the way you'd message a staff member, in English, Hindi or Hinglish. Type it, say it in a voice note or send a photo of a bill.
Gupta Traders ko 20 bag cement ka bill banao
Creates the invoice and sends the PDF
Cement ka stock kitna hai?
Checks stock in every warehouse
Sharma Hardware ka balance?
Shows what the customer owes
Ramesh se 5000 UPI mila
Records the payment against his invoices
Order: 10 box tiles for Patel Sons
Creates a Sales Order
Sab overdue customers ko reminder bhejo
Sends payment reminders
Aaj kitni sale hui?
Answers from your reports
Customers get their order and delivery updates on WhatsApp too. Monthly WhatsApp AI, voice and photo limits depend on your plan.
Khata Bhai Digital Solutions
Online
A scripted preview. Tap to try it; nothing is sent.
No setup project and nothing to install. Turn on the next part in Settings when your business needs it, and everything you already entered carries over.
Start with Billing
Invoices and payments from day one
Then Customers
Dues, history and reminders
Then Inventory
Stock that updates itself
Then Online Store
Your catalog as a store link
Then Delivery
Drivers, routes and tracking
Then Staff
Roles, attendance and pay
Then WhatsApp
Do the everyday work by message
The same platform underneath, following how each business actually works.
Add plants with photos, pot sizes and prices
Customers browse your store link and order
You get a WhatsApp alert and accept the order
Assign a driver, who gets the order on their phone
The customer follows the delivery live
Delivered with a code, invoice and payment recorded
Buy stock from suppliers against purchase orders
Your salesman opens today's route and visits shops
He takes the order at the shop
The warehouse loads the van
Goods delivered and invoiced
Payment collected and settled at the end of the day
Every shop's dues update on their own
A customer buys
Create the invoice
Stock goes down
Payment recorded, cash, UPI or on credit
Their history updates
Next time, they order from your store link
A customer asks for a price
Send a quotation on WhatsApp
Turn it into an invoice when the work is agreed
Record the payment, full or in parts
Reminders follow up on what's still due
Every plan runs the whole business. Paid plans add higher WhatsApp limits, your own WhatsApp number and the Online Store.
For getting started
Billing, customers, stock, purchases, staff and accounts. Small monthly WhatsApp AI limits. Doesn't expire.
For daily whatsapp use
Everything in Free with higher monthly limits for WhatsApp messages, voice notes and bill photos.
For talking to your customers
Your own WhatsApp business number, broadcasts to customers and higher limits.
For selling online
Online Store with your own domain, fingerprint and app attendance, and the highest limits.
More in the help centre, or ask us on WhatsApp.
Software to run your business: sales, customers, stock, purchases, your online store, delivery, staff and accounts. You use it on the web, in the KhataBhai app and on WhatsApp, and all three share the same records.
Business owners: distributors, wholesalers, retailers, nurseries, fashion, hardware and electrical, electronics and service businesses. It works for one person, and for a business with many staff.
Yes. Message KhataBhai to create invoices, check stock, look up a customer, record payments, take orders, send reminders and ask for reports, in English, Hindi or Hinglish. Voice notes and photos work too. On Pro you can use your own WhatsApp business number.
Yes. The Online Store turns your items into a store link you can share. Orders reach you as Sales Orders to accept and invoice. Customers pay you directly; there's no online payment at checkout. Online Store comes with the Enterprise plan.
Yes. They pick items, sizes and add-ons, confirm their number with a code on WhatsApp, choose delivery or pickup and get a link to track the order.
Yes. Set where you deliver and what you charge, offer time slots, assign drivers and share a live tracking link. Drivers finish a delivery with a code, a photo or a signature. For courier orders, save the tracking number and share the link.
Yes. Add staff by phone number. They sign in with a code sent on WhatsApp and only see what their role allows.
Yes. Everyone uses the same app, but each role opens to its own work: a driver sees today's deliveries, a salesman sees today's route, a cashier sees billing and an accountant sees accounts.
Yes. Stock updates with every sale, purchase and return. You get low stock alerts, sizes and colours as choices, batches with expiry, serial numbers, and stock across warehouses.
Yes. Quotations, Sales Orders, Delivery Challans, price tiers, credit limits, salesman routes, van stock and end-of-day cash settlement are all built in.
Yes. On the Online Store you can connect your own web address, like shop.yourbusiness.com, alongside your KhataBhai store link.
Import items, customers and suppliers from an Excel or CSV file. Opening balances can be added too, so you start with what's already owed.
Free, Basic, Pro and Enterprise. Every plan runs the whole business; paid plans add higher WhatsApp limits, your own WhatsApp number and the Online Store. See the pricing page for prices.
Tap Start free and say hi to KhataBhai on WhatsApp, or sign up on the web with your phone number. Add a few items and customers, create your first invoice, and turn on the rest when you need it.
There's no trial clock. The Free plan doesn't expire, so you can set up and use KhataBhai at your own pace, and upgrade only when you need more.
Start on the Free plan. It doesn't expire, and you can add the rest of the business when you're ready.
